Policies & Process

The Student Engagement Process

CSU Executive Order 1102 and Cal Poly University Policy: Alternative Consultation Policy for Campus-Based Mandatory Student Fees guides how we engage the campus community for campus-based fee adjustments (in this case, a student health fee). The alternative consultative process is designed to share information with students to assist them in developing an informed opinion on the fee proposal. The university can utilize alternative consultation to obtain advice from the student body on a proposal to establish or adjust a campus-based category II fee. This process has been used several times in the CSU to adjust student health fees, including the last fee adjustment at Cal Poly in 2009.

Campus Health and Wellbeing staff will facilitate the alternative consultation process by providing relevant information to students and meet with campus groups to discuss information about the fee adjustment proposal. Students are asked to share their opinions either electronically or in writing by the end of the consultation period on November 19, 2017.

All information is available online during the education campaign period for students to access, including fee options, objective statement (coming soon), pro/cons (coming soon), financial information, and how to submit comments.

How Students Share their Opinions

These are the ways students can submit their comments regarding the proposed health fees:

  • CSU policy indicates students can submit one comment online (through the student portal) by the end of the campaign period or in writing at one of the open forums. 
  • Students participating in group presentations can provide additional comments, either collectively or as individuals. Feedback can be given to Campus Health and Wellbeing staff during the presentation or sent after electronically or in writing by November 19.

Summary of Guidelines

  • Registered students will be given an opportunity to indicate their support or non-support of the fee proposal
  • Student leaders functioning as a body will be given a separate opportunity to indicate support or non-support 
  • The university shall make educational information available to students online and include an objective statement produced by CFAC. Copies of this information shall be available to students 30-days prior to the collection date of student input
  • There shall be a minimum of 2 general forums for students to ask questions regarding the fee proposal and voice their opinion. The times/locations of these forums must be publicized at least 14-days in advance
  • Student input may be collected verbally, online, or written. Comment cards shall be limited to one per eligible student 
  • The President has delegated to the Vice President for Student Affairs the responsibility of ensuring that the exchange of information is done in a civil manner and that the collection of student input is done in a consistent and objective manner
  • The results of the alternative consultation process will be summarized into a report by the Office of the Vice President for Student Affairs and used as additional advisory information that will be taken into consideration by the President. If approved, the adjusted category II fee shall be implemented the subsequent fall quarter.


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